Gadgets Reinvent The Work Environment: Reduce Waste, Improve Efficiency

By using smartphones, tablets and laptops in the workplace, companies can look for smaller office space for lease, opening the doors for telecommuting and a paperless office.

Mobile Technology In The Workplace Increases Productivity And Reduces The Amount Of Office Space For Lease Needed

According to the Cisco IBSG Horizons Study, 78% of US white-collar employees use a mobile device for work and 65% of white-collar workers require mobile connectivity to do their jobs. About half of all small businesses use tablets in the workplace, most commonly in sales.

With all these gadgets being utilized in the workplace, is the effect on productivity?

Quickly Share Information: The primary, and possibly greatest, benefit of mobile technology in the workplace is the ease of communication, information sharing and documentation. Being able to quickly share information within a company and also with the client or customer is imperative to a business’ growth.

Word On-The-Go: Secondly, the portability of these wireless devices allows for working on the go, whether from home, at the local coffee shop, on a job site, etc.

Paperless Practices = Smaller Office Space For Lease: Additionally, utilizing gadgets in the workplace can greatly reduce the need for traditional practices including storage space. Putting an emphasis on tech and moving towards a “paperless office” is an effective way to reduce wasted paper, yes, but also the need for filing cabinets and storage space. Those in search of commercial space for rent understand the financial benefit of the smaller square footage required of businesses that take advantage of such technology.

Telecommuting: An Attractive Option For Employers And Employees Alike

Telecommuting, or working from a remote location, has become a widespread practice among a range of occupations as the use of mobile technology in the workplace has increased. Based on the American Community Survey data (2010 numbers released in September 2011), just over 2.5% of the U.S. employee workforce (3 million people) considers home their primary place of work.

The benefits of working from home for employees are innumerable. After the time and expense of commuting, the time of getting ready for work, dropping off children, planning to stop for gas and getting settled in once we’ve arrived at work, much energy and expense has been wasted. Employee health, happiness and freedom can all be affected by the ability to work from home as well. Best of all, the employee’s home location no longer must be dictated by the proximity to the workplace - this gives savvy companies the opportunity to recruit the best employees from anywhere in the world.

For employers, there are countless benefits to allowing employees to utilize mobile technology to work remotely. Job turnover can be decreased, reducing job training requirements, because employees no longer have to leave their position if a spouse is transferred or they do not like their present location. Worker productivity is increased once the need for commuting is eliminated, and there is an element of safety and security involved when employees work from home rather than having to travel to and from the workplace.

Things To Consider As Your Business Implements Mobile Technology In The Workplace

If your business is moving in the direction of implementing mobile technology such as smartphones, tablets and laptops and allowing employees to work remotely, you should be sure to consider the following:

  • Internet/Network Security should be a priority, and backup systems should be in place.
  • Seek out products that are compatible for information sharing via options such as Cloud or SharePoint technology.
  • Make the most of the smaller office space needed and consider finding shared office space for your company's home base.

Contact Office Lease Center for help finding office space for lease that best fits your business’s model and needs.